End to End property Management System for Property Owners, Commission and Letting Agents.
Incorporates the full cycle from Tenant inquiry, offer letter generation, grouping and allotment, lease drafting and finalising,invoice generation, receipting of tenant payments,financial accounting for PMS
This involves a standard UI with username/password requirements for authentication according the access level (ACL) of the current user. The login screen can be tweaked to allow for open ID registration/authentication process using a Google account.
A single or multiple properties can be registered from this screen, non-required fields are to be filled with n/a which shall be provided as the default options.
The management system includes a document management module for recording and organizing documents associated with your properties be it Title deeds, approval plans, building plans, scanned copies of water, electricity plans etc.
This will later be used to generate a summary report of the property in the reports section.
In this section, the property’s floors and rooms/houses are entered one after another to describe the layout of the building floor wise and apartment/office wise. The rent/month, market value (where applicable), deposits applicable and the rent due date (Incase penalties are charged on late payments) are recorded here. The meter numbers (water and electricity) are also provided if available.
These are a list of all charges that apply to a property. Charges that are fixed/ similar for all apartments’ offices are entered while the rest are given as null (0) since they shall be entered during the invoicing process. Rent chargeable will be derived from floor plan data and will be added automatically to the invoice.
In this section, the list of tenants for the current property is captured including their lease dates and photo* where available.
Tenant relocations are also handled from the portal such that for an existing tenant, no new details require to be entered.
Details of a properties financials reside here. Tenant invoicing, receipting and supplier/expense billing form the basics of this section.
All accounting processes are as per the currently selected property which will always show at the top of the current window.
In this section, the list of tenants for the current property is captured including their lease dates and photo* where available.
Tenant relocations are also handled from the portal such that for an existing tenant, no new details require to be entered.
For chargeables that are fixed for a specific property eg if the rent/garbage amount is fixed, and it is the only chargeable being invoiced, batch invoicing may apply
A statement of tenant’s invoices against their payments is also available in the financials section, which can be extrapolated to cover all tenants for all properties managed.
A combination of the tenant statement and expenses can be used to derive the income statement for a particular property for a specific period.
The monthly report for a landlord can be deduced from a list of payments for rent/water done minus the expenses incurred for his property and commission charged by the agent.
Commissions accrued by the agent/property manager for a specific period(monthly,etc) can also be generated from the system.
Accrued till date, can be generated from the system from the arrears/prepayments dropdown menu.
